Friends of Five Cities Fire Authority Meeting Minutes - May 18, 2017

Friends of the Five Cities Fire Authority Meeting Meeting Minutes for May 18, 2017

Meeting location at Quaterdeck Restaurant 1500 W. Branch St . Arroyo Grande, CA 93420

Present: Russ Haynes, Barbara Harmon, Rob Railsback, Sean Schuur, Chief Lieberman Sean Schuur called the  meeting to order at 7:04 a.m.

1.  Treasurer Report/check ratifications. Russ provided the treasurer report. Current balance $12,009.41; total deposits $1,400. Checks for ratification none. Rob moved to  accept the  treasurer's report as presented; Barb seconded ; motion carried. Invoice of $2,721.14 for saws purchase was received. Robs moves; Russ seconds to approve remittance to vendor; motion carried.

2.  Approval  of meeting g minute s  for  March and April  2017. Minutes reviewed; no changes noted. Rob

moved approval of minutes; Russ  seconds, motion carried.

3.  Membership/donation updates. Received $500 from Doug Lannon RedZone Disaster Intelligence; received new annual member from Farmers Ins. Agent Stacy Add to dictionary. Russ provided an update about the Nichols Foundation. M s. Darryl Cameron advised there is a change in corporate structure and ownership. Encouraged Friends to make a donation request in 2 months. Rob to request donation from Pierce .

4.    Website domain renewal. Chief proposes that the 2 year renewal will be a re-occurring donation. Russ moved to put the next renewal as deduction from checking account; Rob seconds; motion car ried.

5.    Website development.  Discussion occurred about how to proceed.  Consensus to  have Barbara

contact Erin Wighton who update FCFA website. Russ moved expenditure up to $200 for website development; Rob seconds; motion carried .

6.   State exempt status. Barb reported State confirmed 4/25/17 via postcard  application  received. State has 90 days to process approval. CPA Joe Schimandle assisted. Group agreed to make Joe a Founding Member for  his assistance with federal and state exempt form and tax filing guidance. Rob moved approval; Russ seconds, motion carries.

7.  Federal and state tax filings. Russ reported both filings {990N fed and state) completed before 5/15 deadline .

8.  Vendor list. Chief reported the list is almost. Group agreed solicitation letters to be sent; with email follow up.

9.   Stone Soup Festival. Barb provided details on booth and costs. Discussion about this event not being a good fit for  a non-profit  due to  noise. Chamber has received this feedback. Group reaffirmed Harvest Festival will be focus. Also, agreed to  participate in Grover Beach summer concert series. Chief to  obtain for GB concerts. Group agreed to pursue a sponsor for  AG summer concert series in 2018.

10. Round Table discussion. Russ brought up how to handle corporate sponsor renewals. Group agreed that corporate sponsors to receive annual invoices for renewals. Russ moved; Rob seconds; motion carries.  Russ suggested if  new memberships  were received by Oct. 151 no renewal until following year.

Also, advised he would send invoices in Dec. for membership renewals. Russ moved; Rob seconds to approve; motion carries. Save the date of October 7, 2017, 9am-12 noon for Fire Prevention event at Elm St.

Park. Friends to have booth and reserve gazebo. Also, will acknowledge Schimandle; D. Anderson; San Luis Ambulance and Katcho for memberships. Discussion about a potential pancake break fast as well. Barb to approach AG Kiwanis about breakfast. Discussion about how to best utilize the $800 donation received in memory  of Gary Hagerty. Chief reported Gary always like being at the  end of a hose and suggested that this money be put towards replacement nozzles. Russ moved; Rob seconds; motion carries to  do so.

Letters to trust CPAs and attorneys. It was moved by Rob and seconded by Russ to u e Honorary Chief Clifford Clark name in these notification letters. Barb reminded that Corki had made this suggestion. Motion carried.

11. Confirm Next meeting date: June 15, 2017 at 7:00 a.m. Meeting adjourned at 7:46 a.m.